G 230  Conferences, Congresses, Meetings, Etc.  (General)

BACKGROUND:  AACR 2 defines a conference as a meeting of individuals or representatives of various bodies for the purpose of discussing and/or acting on topics of common interest.  This instruction provides guidance on the proper shelflisting procedures for conferences.

1.  Conference headings as main entry

a.  General rule.  Establish a Cutter number for the name of the conference.  Complete the call number by adding the date of the conference that appears in the heading.

Example:

b.  Headings without dates.  If the heading does not include the date of the conference, use the imprint date to complete the call number.

c.  Works with the same heading.  Assign the same Cutter number to works with the same conference heading, including translations, selections, editions, etc.

Example:

2.  More than one publication in a given year

a.  General rule.  Formulate the call number for individual works with the same conference date, by adding work letters a, b, c, etc., to the date in the call number.  Do not use the single letter z for this purpose.  (For use of z see section 8.a.)

Example:

b.  Single work letters.  When assigning a work letter to the date, assign the next unused single letter.

Example:

c.  Double work letters.  If all single work letters have been used, add double letters to the date in the call number.

Example:

3.  Conference headings as added entries

If the conference is entered under title, Cutter for the title and not the conference. Use the imprint date to complete the call number even if the place and date appear in the title.

Example:

4.  Multi-year conferences

If a conference occurs over a period of years, use the latest date in the call number.

Example:

5.  Conference headings without numbering, date, and place

a.  General rule.  When a conference heading lacks numbering, date, and place, follow the principles for corporate bodies (cf. G 220).  Use the same Cutter, add the imprint date and a work letter if appropriate.

Example:

b.  Identical headings, some with fuller information.  When a heading for a series of conferences is the same, except that the structure of the heading in some entries contains the number, the year, and the place, use successive Cutter numbers.

Example:

Note:  A successive Cutter and the date of the conference were used in this example.

6.  Works about several conferences

When a work is about several conferences, Cutter by the main entry only.

Example:

650  #0  $a Automobiles$v Congresses.

7.  Comparisons between monographs and serials

When a congress publishes both monographic and serial works, use successive Cutter numbers for serials and monographs.  For serials, add a work letter to the Cutter starting with the first serial entry, following the principles for corporate bodies (cf. G 220).  For monographs, add a date to the Cutter for the monograph, and then follow the principles of section 2.a.

Example:

8.  Commentaries

a.  Specific conferences.  If the work is a commentary on a specific conference, use the Cutter number of the conference, the date of the conference and a work letter or combination of work letters starting with z, za, zb, etc.  These works usually have a conference as the first subject.

Example:

611  20  $a Inter-American Conference for the Maintenance of Continental Peace and Security $d (1947 : $c Rio de Janeiro)

611  20  $a Inter-American Conference for the Maintenance of Continental Peace and Security $d (1947 : $c Rio de Janeiro)

b.  Conferences without specific years.  If the work is about a named conference in general (no specific year given), double Cutter.  The first Cutter represents the conference, the second Cutter represents the main entry.  Use the imprint date to complete the call number.

Example:

611  20  $a International Conference for the Society of Jesus $c (Cincinnati, Ohio)

c.  Conferences as second Cutter.  In cases where the conference is the second Cutter, expand the second Cutter by adding a digit or digits to represent the main entry.  Use the imprint date to complete the call number.

Example:

611  20  $a Community Development Association of America Conference $c (Swansea, S.C.)

d.  Conferences entered under title.  Cutter works about a conference that was originally entered under a title by using the Cutter of the original title.  Assign a second Cutter for the main entry.  Use the imprint date to complete the call number.

Example:

630  00  $a Excimer lasers, 1983 (OSA, Lake Tahoe, Nevada)

9.  Supplements and indexes

a.  Supplements.  Use the call number of the original work plus Suppl. for conference entries designated by the cataloger as supplements (cf. F 720 ).

b.  Indexes.  For indexes to serials and all works entered under a conference heading, use the call number of the original work and add Index (cf. F 720 ).

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General