G 220  Corporate Bodies  (General)

BACKGROUND:  A corporate body is an organization or group of persons that is identified by a particular name, and that acts, or may act, as an entity.  Typical examples of corporate bodies are associations, government agencies, religious bodies, local churches, and conferences.  This instruction provides guidelines for shelflisting issued by or written about corporate bodies.  The provisions of this instruction are not applied to items classed in Class K.  For instructions on the treatment of conferences, see G 230.  For instructions on the treatment of societies, see G 240.

1.  Corporate body as main entry

a.  General rule.  For materials entered under a corporate body heading, Cutter for the name of the corporate body.  Add the imprint date to the call number to make each call number unique.  For serials, see section 9.

Example:

b.  Translations, selections, etc.  Assign the same Cutter number to all publications with the same corporate body heading, including translations, selections, editions, etc.

Example:

2.  More than one publication in a given year

a.  Use of work letters.  If a corporate body issues more than one publication in a given year, add a work letter to the date of publication starting with a and continuing through the alphabet in the order of receipt.

Example:

b.  Exact date of publication not known.  When the exact date of publication is not known, supply the date using zeroes in place of dashes, e.g., 197- becomes 1970, 19-- becomes 1900, etc.  Do not add the letter z to the date when the exact date of publication is not known.

Example:

3.  Subheadings in non-jurisdictional corporate names

Ignore all subheadings in establishing the Cutter number.  In the following example, the same Cutter number is used for the American Library Association, even though the entries are for different units of the association:

Example:

4.  Subheadings in jurisdictional corporate names

If the name of a corporate body consists of the name of a country or other jurisdiction (e.g., states, provinces, etc.) followed by a subfield for a division or agency of that government, base the Cutter number on two elements:  the main entry and the first subheading.  Ignore all further subdivisions of the main entry.

Example:

Note:  Do not use the document .A Cutter number that was used before 1975 for a country or a geopolitical area, unless provisions are made for it in the schedules.

5.  Revised arrangements for corporate bodies established under earlier procedures

When a Cutter number has been established for a corporate body under earlier procedure without a date, and a new entry is received by the same corporate body, assign the next successive Cutter number to the new entry.

Example:

6.  Two or more bodies with the same name, but with different qualifiers

Use different Cutter numbers for two or more different bodies with the same name, but with different qualifiers.  They are not the same corporate body.

Example:

7.  Significant changes in the heading

When there is a significant change in the heading for a corporate body, Cutter for the new heading.

Example:

Note:  The last example shows the AACR 2 form of name and would file before the other two titles shown in this example.

8.  Insignificant changes in the heading

When insignificant or minor changes occur in the heading, use the same Cutter number.

Example:

AACR 1:Maryland. State Board for Community Colleges

AACR 2:Maryland State Board for Community Colleges

9.  Serials

Formulate a unique call number for serials (periodicals and monographic series) cataloged under a corporate body heading, by adding successive work letters, beginning with a, to the Cutter number for the corporate heading in order of receipt of the serial.

Example:

10.  Collected sets and other major arrangements

Do not change the Cutter numbers of existing collected sets or other major arrangements that appear in the shelflist and are at variance with the corporate body guidelines of this instruction sheet.  Instead, arrange the entries in the shelflist in alphabetical order by the main entry and title.

11.  Comparisons between monographs and serials

When a corporate body publishes both monographic and serial works, use the same Cutter number for both, following the appropriate guidelines for monographs and serials.

Example:

12.  Works about corporate bodies

In a class where there are works about a corporate body, use the same Cutter number for works about the corporate body as is used for works by the corporate body.  Double Cutter by main entry.

Example:

610  20  $a League of Women Voters (U.S.). $b Education Fund.

13.  Commentaries

See G 340.

14.  Supplements and indexes

See G 155.

15.  Official documents

When the entire classification number is for the official documents of a specific country, disregard the name of the country or state appearing at the beginning of the entry.  Base the Cutter number on the name of the division and ignore further subheadings.

Example:

16.  Special schedule provisions

When the schedules have special provisions regarding corporate headings, follow the provisions of the schedule rather than the provisions of this instruction.

Example:

To return:

General