G 155  Supplementary Works  (was G 850)  (General)

BACKGROUND:  A supplementary work is a separately issued subordinate work that continues or complements a previously issued work.  Supplements, appendices, indexes, addenda, etc., are all considered supplementary works (cf. F 720 ).  In the past supplementary works were automatically assigned the same call number plus the term Suppl. so that both items would shelve together.  For cases where a serial supplemented a monograph or a monograph supplemented a serial, successive Cutter numbers were given.  For a short period, some supplements were Cuttered for the original work and double Cuttered by the person or body responsible for the supplement.  Current cataloging policy for supplements is to 1) treat the supplement as a separately cataloged item, or 2) to cover it by a note in the physical description area, or 3) to cover it by a note in the note area of the bibliographic record.  This instruction provides current guidelines for the shelflisting of supplements.

PROCEDURES:

1.  Supplements cataloged separately

a.  General rule.  Formulate the call number for the supplementary work by using the call number of the original work (including the date, if any) provided by the cataloger and adding the designation Suppl.

b.  Call number for original work not available.  If the complete call number for the original work is not available, formulate the call number for the supplementary work by using the Cutter number that would be used for the expected original work and adding the designation Suppl.  Such situations arise when LC has the original in microfiche only or when the supplementary work is received before the original.  Do not add a date to the call number of the later supplement if the date of the original work is not known.  If the original work is received, the call number is changed in order to add the date of the original work to the call number of the supplement.  For legal materials, if the original work is not held by the library, refer the supplement to the Law Library for consideration by the selection officer.

c.  Multiple supplements for the same work.  If more than one supplement is issued to a particular work, add successive numbers, beginning with the number 2, to the designation, e.g., Suppl., Suppl. 2, Suppl. 3, etc.

d.  Supplements to a numbered volume of a series.  In the case of a work that supplements a particular numbered volume of a series, provide the pertinent volume number as part of the complete call number.

Example:

HD28.Y555 vol. 55 Suppl.

e.  Supplements to serials.  If a monograph or serial (with the exception of indexes) is issued as a supplement to a serial, treat both publications as two distinct works.  However, if a monograph or serial is issued as a supplement to a monograph, treat the supplement as described in section 1.a.-d.

2.  Supplements covered by a statement in the physical description area

If a supplement is covered by a statement in the physical description area ( 300 field ), assign the call number of the original work with added identification such as tables, maps, etc. to the supplementary work.  Add the designation only to the call number in the book.

Example:

Note:  If there is no identifying word used in the supplementary note, use the term Suppl. as the designation in the call number in the book.  However, do not use any designation in the call number on the bibliographic record.

3.  Indexes cataloged separately

Add Index to the call number of separately cataloged indexes to monographs and serials.  If more than one index is issued to a particular work, add successive numbers, beginning with the number 2, to the designation, e.g., Index, Index 2, Index 3, etc.

Example:

610  20  $a Western Association of Map Libraries. $t Information Bulletin $v Indexes.

To return:

General